Tara Wagner: If you have ever felt like nomatter how hard you work to time block your time, you still cannot seem to get anythingdone, you’re in the right place. I’m going to walk you through seven strategiesto help you time block more effectively and address the common bottlenecks that come upwith time blocking so that you are not feeling frustrated.
Or scrambling at the end of.
Are you ready for this? Tara Wagner: What’s happening, boss lady? I’m Tara Wagner of xotara.us and I am yourbreakthrough coach, helping you get it done but feel great doing it. Today I’m going to walk you through seventime blocking strategies to help you to get the most done in the least amount of timeand still prioritize your biggest priorities, your health, your.
Wellness, your family, yoursignificant other, your goals, your dreams.
Sound good? Make sure that you watch to the very end ofthis video because I’m going to actually have a little freebie bonus for you to help youimplement and help you start time blocking like a boss.
Tara Wagner: Now, in last week’s video.
Italked about what time blocking is, the importance of it, and a little bit of insight into whatit looks like. If you haven’t already watched that video,be sure to do so because I also shared a little analogy in there that is really going to changethe way that you look at your time for the better.
Places that you might getstuck, one of those being quitting on your time blocking attempts.
Too soon because youthink it’s not working.
In this video, we’re going to solve that.
I’m going to walk you through these strategies,help you solve the common bottlenecks, and help you to.
Get better at this faster so thatyou can get back to having a life.
Right in with strategy or stepnumber one. Tara Wagner: Step number one is clarity. You need to have clarity on your priorities,on your long-term.
Goals, and on why these things are important to you. This step is actually going to tell you howto time block and it’s going to dictate everything you do from here. If you’re not starting from here, you’re nottime blocking correctly. This is also going to help you to stay committed,focused, and motivated to stick to this time blocking and to stick to the schedules andthe goals that you’re working. Tara Wagner: What are your priorities? This should most definitely include your healthor well-being, your partner or family, and your big goals. When I say big goals, I’m talking about bothyour short-term and long-term goals for your life and for your business. Tara Wagner: Next, I want you to ask yourselfwhy.
Things important to you? How do these things align with your valuesand your principles? Tara Wagner: Again, step number one is goingto tell you where to start first and it’s going to dictate everything else you do. Drop a comment below if you know that clarityis one of the things that you really need to be focusing on. Just write in the word clarity in the commentsbelow. Tara Wagner: Step number two is to know yourIPAs. No, I do not mean Indian pale ale. IPAs are income producing activities in yourbusiness. These will be different from business to business,so it’s important that you know your IPAs. Tara Wagner: Now, when you’re thinking aboutyour income producing activities, I want you to think about a couple of things.
Are the income producingactivities as they relate to those big goals that you outlined in step number one? Number two, what are the closest to cash IPAsin your business? This is really important to note because alot of people will prioritize tasks that are important in their business, but don’t actuallycreate income. You need to know what income producing activitiesare the closest to cash.
These are the most important ones, so theyshould be scheduled before you schedule anything else in your business. Tara Wagner: Then I also want you to lookat weekly income producing activities versus monthly tasks or even quarterly or annuallytasks. I say this because it’s very easy to planout your week but then not leave any space for some of.
The bigger things that need tobe done on a less consistent basis. Tara Wagner: Step number one tells you whatgets scheduled first. Step number two tells you what gets scheduledsecond. Leave a comment below and let me know, doyou know your income producing activities?.
You ever actually written them down? If not, I want to challenge you to do so rightnow with this step. Tara Wagner: Step number three is to reallybreak it down. You want to break down those big goals intoprojects, and those projects into tasks, maybe even sub-tasks. Most people do not reach their goals becausetheir goals aren’t actionable. They have this big concept of what they wantto get done, but no idea the actual step-by-step they need to take in order to get there. If you do not have a clearly outlined, detailedplan of exactly.
What you need to do to reach your goals, the likelihood of you ever reachingit is like . It’s like really, really small. Don’t do that, okay? Tara Wagner:. Let’s say you’re a photographer and you havea goal of launching a photography course to teach your clients some of the things thatyou do to help them take better vacation photos. If you just have this big, giant concept of”I want to create a course,” and you time block three hours to do that, the chancesof you getting.
Much done in that three hours is like zero to nil because you don’t knowexactly how you’re going to spend that time.
Tara Wagner: Maybe you want to start off byinterviewing 10 of your clients to figure out exactly what they want. You need to break that down into sub-tasksand say, “Which 10 clients am I going to interview? What exactly am I going to ask them? When am I.
Going to follow-up with these tasks?” Maybe from there, you want to outline thecourse, and then start writing sections for the course, and then start filming each sectionof the course. Each of these things is actually its own taskwith its own sub-task. Tara Wagner: Now, when I’m breaking down aproject or a goal or I’m helping a client do.
This, I actually encourage you to lookat categories. When you break your tasks down into categories,it helps it not feel so overwhelming. when you look at this big, gigantic, messything with all of.
These ideas, but you don’t have it clearly outlined as to what belongswhere, the likelihood of you actually getting it done is like … because you’re so overwhelmed,so let’s not go there. Tara Wagner: Some ideas of categories mightbe research. Now, you probably will not remember everysingle task that needs to be written down and that’s okay because you’re going to beable to add to this as you go along and keep it really well organized because you’ve madethose categories. You can also use this as a template maybethe next time you’re working on a similar project. Make sense? Tara Wagner: Step number four is to assignan estimated time to every single one of your tasks. Especially in the beginning, you then needto track it to see how much time it actually took.
Lot of people think that I’m crazy for doingthis, but to be honest with you, I think it’s crazy how many people don’t do this. So many people underestimate the time it actuallytakes to get something done. We think that we can shoot off an email inthree minutes but when you actually time it, it’s more like 10 or 15. Then we get to the end of our day or the endof our week and we can’t figure.
Out where the time went and how we didn’t get anythingdone. It’s going to give you some amazing insightand it’s going to help you to create a more realistic schedule so that you’re not feelingfrustrated that nothing’s happening. You’re able to know exactly what you can getdone in the. Tara Wagner: This is the key to successfultime blocking. To estimate how much time you think it’s goingto take you.
But then, and here’s the kicker, add 50% because, again, we will underestimate. If you add 50%, if you think something’s goingto take 10 minutes. Maybe even another 10, just to play it safe. If you get it done early, awesome.
And you can be done for theday. If you don’t get it done early, great.
Had that little bit of extra time.
Andit’s not going to throw your entire day off schedule if something runs late. Tara Wagner: I could literally create a wholeother video on the benefits of a time audit or time tracking but, suffice to say for now,it’s just going to help you get better and better at.
This so that you are able to getmore and more done in less and less time, and feel really productive, and really happy,and not frustrated, and not overwhelmed. Sound good? Tara Wagner: Step number five is to plan forthe unexpected and to actually create.
Flexibility built into your week. Now, I know people will try to tell you thatyou can’t. But you can and you do all the time. This is why you have a spare tire in yourtrunk or you have life insurance or a fire extinguisher because a little bit of planningsaves a whole lot of pain. Your kids are going to get sick, or you’regoing to be waiting on other people to finish things that you need.
To be able to finishwhat you’re doing, or your computer crashes, or Mercury retrograde happens and.
You justneed to crawl into a hole and stay there for a little while.
Wagner: How do you actually plan forthe unexpected? Like I said before, that extra 50% that you’readding into your time estimates is going to make a big difference. If you have some little distractions comingup, you’re covered.
With that, I also want you to timeblock or calendar white space in your week.
Friday afternoon thatyou’re just using for catch up.
Month that you’rejust using, again, for catch up or for follow up or to wrap up the last little bits of aproject. Tara Wagner: In addition to planning thatwhite space, I also want you to ask. What obstacles are likely to come up thatare going to take me away from my goals? And, number two, how can I plan for thoseobstacles right now? Tara Wagner: We oftentimes want to blame distractionsor our family or all the little things.
That happen when, really, we can just be preparedfor them. Do a little bit of proactive thinking, tryto look ahead, and ask yourself, “What might happen this week or this month to throw.
Meoff and what can I do to be prepared?” Tara Wagner: Those two little questions, they’reliterally life-changing. Do that anytime you set any goals but mostespecially every single time that you’re doing your time blocking. Tara Wagner: Time blocking strategy or stepnumber six probably goes without saying, but you got to actually put this stuff on yourcalendar.
You’re first getting started withthis, especially with these strategies, it can feel overwhelming. But Joan Baez said it the best, “Action isthe antidote to despair.” Just start putting some stuff on your calendar. You don’t have to nail it the first week. You just got to start putting it on thereand. Tara Wagner: I want you to take your listand start calendaring everything in this order, your self-care, your family time, the smalltasks associated with your big goals and projects, your IPAs, those income producing activities,your white space, any other appointments, everything else in your.
Business, and thenthings like chores and errands, because, let’s face it, those can be squeezed in just aboutanywhere. Tara Wagner: Finally, step number seven isto not give up and to just chip away at it. We all know challenges will arise. Let’s just admit that now and let’s admitthat there will be a need to make small tweaks along the way. If we set that healthy, normal expectationnow, we’re going to be a whole lot less frustrated in the coming weeks when things aren’t goingexactly as we planned.
Stop letting problems be in charge. What I mean by this is so often people justthrow up their hands and they’re like, “This just.
Doesn’t work,” or, “This is just theway it is,”.
Or, “I just can’t do this,” and they don’t get creative enough to solve thoseproblems. Tara Wagner: Commit to me that you are goingto chip away at this. But each week that you practice this, you’regoing to get better and better at it until it’s just second nature. You’re going to feel good because you’re.
Takingcare of your health, your family’s going to be happy, you’re going to be moving in thedirection of your real goals, and everything else is still going to be getting done. Tara Wagner: To help you to do all of this,I’ve created a free guide to walk you through these time blocking strategies with questionsto help you make sure you’re time blocking the right things and.
Every step laid out tohelp you along the way. It’s called Time Blocking Boss and you canfind it in the description below this video and grab. Tara Wagner: Now I want to hear from you. How do you time block your week? What advice do you have for other.
What questions do you have for me? Leave your answers in the comment sectionbelow. Don’t forget to download that Time BlockingBoss guide. Tara Wagner: If you found this video helpful,be sure to subscribe and hit the bell for.
Notifications on more weekly videos to helpyou get it done and feel great doing it. Be sure to also share this video with yourboss lady friends and your circles or groups, and.
Then hit the like button to let me knowto make more videos like this. Thank you so much for watching. I hope you make it a great day and I willsee you next time.